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Arts Administrator Apprentice
ARC is a venue in the centre of Stockton on Tees, offering a full programme of professional, high quality cultural entertainment including music, comedy, drama, dance, spoken word, film and work for families.
We also have an extensive programme of creative activity for people to take part in, and provide support and development opportunities for professional performance artists.
We work with an increasing range of partners across the Tees Valley, North East region and beyond to ensure we are offering the very best cultural activity for Stockton.
We also host meetings, conferences and training sessions as well as performances by local people.
Training to be provided:
You will work towards a Level 2 NVQ Diploma in Community Arts with Gateshead College and functional skills Maths, English and IT, if required.
Expected course duration: 12 months Minimum
Number of hours: 35 hours per week - some requirement to work occasional evenings and Saturdays
Working pattern: 9am – 4pm, Monday to Friday
Wages: £3.70 per hour
Holiday entitlement: 20 days + 8 bank holidays
Based: ARC, Stockton on Tees
Full Job Description
Reporting to the Programme Manager the Arts Administrator will play an important role in ensuring ARC’s administrative function runs efficiently and effectively. In particular, they will support the Programmes Manager and her team, who oversee ARC’s programme of activity which includes theatre, dance, music, comedy, work for families, community-led events and film as well as participatory programmes of activity for older and young people.
They will assist with all members of the team with core administration tasks including desk-based research, organising meetings, collating information, and preparing and sending documents.
• Prepare documents in Microsoft Word, Excel and PowerPoint as advised by the Programme Manager or other programming staff.
• Design, update and revise current electronic Word and Excel templates as required.
• Photocopy and scan documents, ensuring effective electronic and/or paper filing to ensure easy retrieval.
• Make arrangements for internal meetings, including communicating with other departments regarding room set-ups, refreshments and AV requirements.
• Attend internal and external meetings, taking notes as required.
• Research and prepare travel and accommodation options for ARC staff and touring artists, making bookings once plans are confirmed.
• Arrange distribution of flyers and posters for ARC’s touring shows, including making up parcels and booking couriers.
• Collate information for regular e-newsletters, and send once approved.
• Provide general filing and administration support to the Programming department.
• Support all departments within ARC as required, including helping out in other departments to cover staff sickness or seasonal peaks in workload.
• To act as project manager for specific activities where appropriate.
• To act in accordance with ARC’s policies, including its Health and Safety Policy, Safeguarding Policy and Equality Policy.
• To undertake any training required by ARC.
• Any other duties as may be required as part of the Apprentice Administrator’s role.
• Good I.T. skills including Word, Excel and e-mail and knowledge of Microsoft
• Attention to detail
• Excellent communication skills both verbal and written
Essential Personal Qualities
• Organised and efficient
• Ability to work using own initiative and has pride on their work
• Enthusiasm towards learning the role with a ‘can do’ attitude.
• Flexible and adaptable to change
• Enthusiastic approach to work tasks
Desired Personal Qualities
• Interest in becoming professionally qualified
Maths grade C or above
IT grade C or Above
English grade C or above
For the right candidate, there may be opportunities for career development within the organisation.
For more information, please contact Gateshead College Apprenticeship Recruitment:
Telephone: 0191 490 2364